FISCAL SPONSORSHIP MANAGER
DER is seeking a part-time staff person (20 hours/week) to work as part of a small, dynamic, and highly-collaborative team in a relaxed work environment. The position is hybrid, with a minimum of 2 days/week in the office in Watertown. Hours and scheduling are flexible but must include availability during regular business hours for meetings.
The Fiscal Sponsorship Manager serves as the main contact for filmmakers and other media makers in DER’s Fiscal Sponsorship program and manages accounts for approximately 40 projects at any time. While largely documentary film projects, the portfolio includes a variety of book, radio, podcast and YouTube projects in varying stages of development from pre-production to outreach. The Fiscal Sponsorship Manager works closely with DER’s Executive Director, Accountant, and Operations Bookkeeper to maintain the most up to date financial records.
- Ongoing communication with filmmakers including hosting kick-off meetings with new project directors, onboarding new projects, and responding to grant, donation, and account inquiries.
- Maintain updated QuickBooks accounts for each project, including:
- Process incoming grants and donations (checks, ACH’s, PayPal and various crowd-funding platforms) and informing filmmakers. Funds range from Government grants to private Foundation grants, Donor-Advised Funds and individual donations.
- Process filmmaker advance and reimbursement requests. This includes reviewing invoices, tax documentation, and payment information for various vendors, and processing payments.
- Assist in the monthly reconciliation of Fiscal Sponsorship financial accounts (bank and PayPal), annual preparation of 1099s, and tasks related to annual audit and financial reporting.
- Provide general administrative and office support as needed.
Qualified applications will have skills or experience in most, if not all of the following:
- 1-2 years of financial planning and/or management experience, including knowledge of Quickbooks and general bookkeeping practices.
- Must be detail oriented and have the ability to prioritize the most important tasks to meet deadlines.
- A high level of organization to maintain updated accounts.
- Excellent written and oral communication skills.
- Familiarity with documentary film and/or film funding.
- Interest in film production and non-profit administration preferred.
This is a part-time, hourly position. Hourly wage is $22-$29/hour depending on experience. Hours are flexible, but must be available during working hours for team meetings.
Virtual Internships Now Available!
A DER internship is a great opportunity for students of filmmaking, anthropology, and the social sciences to develop skills and professional connections at an arts-based nonprofit. We aim to match an intern’s skills and interests with current projects, and interns typically take on projects in the areas of marketing, outreach, and acquisitions. We do not often assign interns to production or post production projects. DER internships are unpaid, but eligible for course credit. We offer internships to 2-3 students or recent graduates per semester. Please send a cover letter, résumé and two references to Alice Apley at .
WINTER 2022 (VIRTUAL) INTERNSHIP – MARKETING & OUTREACH
Documentary Educational Resources (DER) is the only independent 501(c)(3) non-profit organization fostering creation, preservation, and engagement in cross-cultural documentary film. We connect filmmakers, educators and source communities through production support, distribution, and access to non-fiction media.
We have a variety of film distribution and marketing/outreach projects that can be tailored to interns’ specific skills and interests. The internship provides a great opportunity to learn about the changing business of educational media distribution and the history of documentary film in a small, friendly office atmosphere.
POSSIBLE DUTIES INCLUDE:
- Participate in marketing strategy and promotion of new releases
- Submit films to film festivals, academic journals, and conferences
- Assist in social media outreach
- Participate in film acquisitions meetings
- Assist staff members in creating mailing and other marketing lists
- Occasional general office tasks
Interns must be able to commit a minimum of 15 hours/week (days and times are flexible). This internship is unpaid, but course credit is available. Above all, an interest in documentary film, educational resources and global cultures, and an eagerness to learn. Background/interest in education and/or anthropology a plus!
- Strong written and oral communication skills
- Must be able to work independently according to instruction
- Experience using social media platforms (i.e. Facebook, Instagram, Twitter)
- Proficiency in Google Suite and Microsoft Office
Proficiency in Adobe Creative Suite applications, especially Photoshop, InDesign & Illustrator a plus, Filemaker, Airtable or other databases, but not necessary.